Executive Secretary / Admin Job Opening at CEG International in Doha, Qatar

CEG International, a leading multidisciplinary engineering and architectural consulting firm in Qatar, is seeking a highly professional, articulate, and experienced Executive Secretary / Admin to provide high-level administrative and secretarial support to executive management. Candidate sourcing and placement operations are being co-managed in partnership with Mindstream Global, a prominent executive search and staffing agency in Qatar.

This full-time corporate position is tailored for administrative professionals, executive assistants, or senior secretaries with a strong background in managing executive calendars, handling confidential correspondence, and coordinating internal engineering/consulting operations in Doha. Below are the complete vacancy details, core duties, eligibility criteria, compensation insights, and direct application guidelines.

Position Overview & Key Specifications

Detail	Specification
Position Title	Executive Secretary / Executive Administrative Assistant
Employer / Firm	CEG International (Consulting Engineering Group)
Recruitment Agency	Mindstream Global
Work Location	Doha, Qatar
Industry	Engineering, Architecture & Corporate Consulting
Job Type	Full-Time, Permanent
Estimated Salary Range	5,000 – 8,000 QAR/month (Commensurate with experience)
Visa Requirement	Candidates in Qatar with Transferable NOC / Residence Permit preferred

Core Duties and Operational Responsibilities

The Executive Secretary / Admin will report directly to executive directors and senior consultants, serving as a key liaison across departments to maintain seamless organizational workflows. Daily responsibilities include:

• Executive Calendar & Travel Management: Coordinate complex executive schedules, book internal and client meetings, arrange travel itineraries, flights, accommodation, and manage executive appointment calendars.

• Correspondence & Document Control: Draft, format, and manage confidential executive letters, memos, corporate proposals, engineering progress reports, and official email correspondence.

• Meeting Coordination & Minute Taking: Organize executive board meetings, assemble agenda materials, attend senior-level meetings, and record detailed, accurate meeting minutes for timely distribution.

• Internal Operational Support: Serve as a central point of contact between executive leadership, department heads, project managers, and external corporate clients or municipal officials.

• Filing & Information Management: Maintain structured physical and secure digital archiving systems for corporate records, consulting contracts, project documents, and sensitive board materials.

Candidate Qualifications and Requirements

To qualify for this executive-level administrative role, applicants should meet the following criteria:

• Educational Background: Bachelor’s degree in Business Administration, Office Management, Communications, or a related discipline from an accredited university.

• Work Experience: Minimum of 3 to 5 years of proven experience as an Executive Secretary, Executive Assistant, or Senior Administrative Officer, ideally within engineering, construction, or corporate consulting firms in Qatar or the GCC.

• Technical & Software Skills: Advanced proficiency in Microsoft Office Suite (MS Word, MS Excel, Outlook for calendar control, and PowerPoint for executive presentations).

• Communication & Professionalism: Superior written and verbal English communication skills with a high standard of professional etiquette and personal presentation. (Working knowledge or fluency in Arabic is considered a major asset).

• Core Competencies: Outstanding organizational skills, strict confidentiality, high attention to detail, and the ability to operate under pressure in a fast-paced environment.

Compensation and Benefits Package

While the exact remuneration is finalized during technical interview evaluations based on candidate background and credentials, market packages for Executive Secretaries in Qatari engineering consulting firms typically range between 5,000 QAR and 8,000 QAR per month.

Standard employment benefits under Qatar Labour Law include:

• Competitive Base Salary + Fixed Housing and Transportation Allowances (or corporate arrangements).

• Medical insurance coverage under Qatari public or private healthcare schemes.

• Paid annual leave entitlement and statutory End of Service Benefits (EOSB) upon completion of employment service.

Step-by-Step Application Instructions

1.Update Your Executive CV:

Format your resume into a clean, reverse-chronological GCC layout. Highlight your executive assistant experience, engineering/consulting sector background, software skills, current location in Qatar, nationality, and visa status (e.g., Transferable NOC, Family Sponsorship).

2.Draft a Professional Cover Email:

Include a concise cover note summarizing your experience in supporting executive management, managing confidential correspondence, notice period, and availability for interviews in Doha.

3.Submit Your CV via Email:

Send your complete resume directly to the recruitment team:

• Application Email: recruitment@mindstreamglobal.com

• Email Subject Line: Application: Executive Secretary / Admin - CEG International

Important Hiring Advisory: Legitimate commercial entities and licensed recruitment agencies operating in Qatar, including Mindstream Global and CEG International, comply strictly with Ministry of Labour regulations and never charge job application, processing, or visa placement fees from job seekers at any stage of recruitment.